Personal Data Protection Policy

Introduction

1.1 Pacific Hygiene is focused on protecting the privacy and security of personal information entrusted to us by our customers, employees, and other stakeholders. This Data Protection Policy outlines the measures we have implemented to ensure compliance with applicable data protection laws and to safeguard the confidentiality, integrity, and availability of personal data.

 

Scope

2.1 This policy applies to all employees, contractors, suppliers, and business partners associated with Pacific Hygiene. It covers personal data in all forms, including electronic and paper records, and applies to data processing activities conducted within and outside the organization.

 

Procedure

3.1 Data Collection and Processing:

3.1.1 Personal data will only be collected for specified, explicit and legitimate purposes.

3.1.2 Data processing activities will be transparent, and individuals will be informed about the purpose of data collection.

3.2 Data Accuracy:

3.2.1 Pacific Hygiene will take reasonable steps to ensure the accuracy of personal data and update it as necessary.

3.3 Data Security:

3.3.1 Adequate security measures will be in place to protect personal data from unauthorized access, disclosure, alteration, and destruction.

3.3.2 Access to personal data will be restricted on a need-to-know basis.

3.4 Data Retention:

3.4.1 Personal data will be retained only for the duration necessary to fulfill the purposes for which it was collected, or as required by applicable laws.

3.5 Data Subject Rights:

3.5.1 Individuals have the right to access, correct, and request the deletion of their personal data. Pacific Hygiene will respond to such requests in accordance with applicable data protection laws.

Definitions

4.1 Personal Data: Any information relating to an identified or identifiable person or group.

4.2 Data Processing: Any operation or set of operations performed on personal data, whether by automated means or not.

Compliance

5.1 Pacific Hygiene encourages employees to report any suspected or actual non-compliance with this policy.

5.2 Monitoring and Auditing:

5.2.1 Internal audits and reviews will be conducted to assess compliance with this policy.

5.2.2 Non-compliance will be investigated, and appropriate disciplinary action will be taken.

Governance and Maintenance

6.1 Policy Location

6.1.1 This policy is published and accessible to all on our website.

 

6.2 Review Timetable

6.2.1 This policy will be reviewed yearly to ensure its effectiveness and alignment with best practices and legal requirements. We will actively seek feedback from employees and stakeholders to continually enhance our data protection initiatives.

 

Conclusion

7.1 This Data Protection Policy reflects Pacific Hygiene's commitment to protecting personal data and ensuring compliance with data protection laws. Regular updates and reviews will be conducted to ensure the effectiveness and relevance of this policy.